Privacy Policy

Last updated: August 19, 2026

4041 RECORDS (“4041 Records,” “we,” “us,” or “our”) operates 4041records.com. This Privacy Policy explains what information we collect through the website, why we use it, how it may be shared, and the choices available to you.

Information we collect

Information you provide

Demo submissions: artist name, email address, social or music links, genre, message, and any MP3 or WAV files you upload.
Label inquiries: name, email address, inquiry type, company or organization, website or reference link, and message.
Newsletter signups: email address, consent choice, language, and signup source.
Privacy requests: the contact and request details submitted through our opt-out and data-rights form.
Direct communications: information you include when you email or otherwise contact us.

Demo submissions, label inquiries, and newsletter signups are stored as private records in our WordPress system. Demo audio files are stored with the related submission. The website also sends an email notification to the 4041 RECORDS contact inbox when these forms are submitted.

Information collected automatically

When you use the website, we and our service providers may collect information such as your IP address, browser and device type, approximate location derived from IP address, referring page, pages viewed, date and time of access, cookie or similar identifiers, consent choices, and interactions such as form completions or outbound music-platform clicks.

How we use information

Review and respond to demos, booking requests, licensing inquiries, press requests, partnerships, and other label business.
Deliver newsletter communications when you have agreed to receive them.
Operate, secure, troubleshoot, and improve the website.
Understand website traffic and how visitors interact with 4041 RECORDS content and music-platform links.
Measure campaigns, attribute conversions, build audiences where permitted, and improve advertising.
Prevent spam, abuse, fraud, or other unauthorized activity.
Comply with legal obligations and protect our rights and the rights of others.

Cookies, analytics, advertising, and embedded media

We use cookies and similar technologies for site functionality, preferences, statistics, and marketing. You can review or change your choices at any time on our Cookie and Opt-Out Preferences page or through the “Manage consent” control on the website.

Meta Pixel and Conversions API

We use Meta Business Tools, including the Meta Pixel and Conversions API, to measure visits and conversions, understand campaign performance, create or refine advertising audiences where permitted, and deliver more relevant advertising. Meta may receive event information and associated browser, device, network, cookie, or similar identifiers. If a conversion event includes a contact identifier, it may be transformed or hashed before it is sent for matching. Meta processes this information under its own terms and privacy practices. Learn more in the Meta Privacy Policy.

Cloudflare

Cloudflare supports website security, performance, and traffic measurement. In providing those services, Cloudflare may process network and device information such as IP address, browser details, request information, and website interactions. Learn more in the Cloudflare Privacy Policy.

Streaming, video, social, and font services

Pages may contain embedded content or resources from services such as Spotify, YouTube, Instagram, and Google Fonts. These providers may receive information about your visit and may use cookies or similar technologies according to their own privacy practices. Outbound links to music and social platforms take you to services governed by those platforms’ policies.

When we share information

We may disclose information to service providers that help us host, secure, operate, measure, communicate through, and advertise the website; to professional advisers when necessary; in connection with a business transaction; or when required to comply with law, enforce our terms, or protect rights and safety.

We do not sell personal information for money. Certain advertising or analytics disclosures may be treated as “sharing,” “sale,” or targeted advertising under some U.S. state privacy laws. Where applicable, you can opt out through our Cookie and Opt-Out Preferences page and supported browser-based opt-out signals.

Legal bases and your choices

Depending on where you live and the activity involved, we process information with your consent, to take steps you request, for our legitimate interests in operating and improving 4041 RECORDS, or to meet legal obligations. You may withdraw newsletter consent by using the unsubscribe option in a message or by contacting us. You may change cookie and marketing preferences through the website controls described above.

Data retention

We retain demo submissions, inquiries, correspondence, and related files only for as long as reasonably necessary to review and respond, administer label operations, maintain appropriate records, resolve disputes, protect security, or meet legal obligations. Newsletter information is retained until you unsubscribe or ask us to delete it, subject to any limited record needed to honor that request. Analytics, advertising, and security providers apply their own retention periods. When information is no longer needed, we may delete or anonymize it.

Security and international processing

We use reasonable administrative and technical measures intended to protect personal information. No online service or transmission is completely secure. Information may be processed in the United States or other countries where we or our service providers operate, which may have different privacy laws from your location.

Children’s privacy

The website is not directed to children under 13, and we do not knowingly collect personal information from children under 13. Do not submit a demo, inquiry, newsletter signup, or other personal information if you are under 13. If you believe a child has provided information to us, contact us so we can review and delete it as appropriate.

Your privacy rights

Depending on your location, you may have rights to request access, correction, deletion, restriction, objection, portability, or information about how your personal information is used and disclosed. You may also have the right to opt out of certain targeted advertising, sale, or sharing. We may need to verify your identity before completing a request, and legal exceptions may apply.

To submit a request, use our privacy request and opt-out form or email [email protected].

Changes to this policy

We may update this Privacy Policy when our website, services, or legal obligations change. We will post the updated version on this page and revise the “Last updated” date.

Contact

4041 RECORDS
Website: https://4041records.com
Email: [email protected]